Stop chasing jobs, PODs and paperwork across WhatsApp and spreadsheets.
TrackFleet Dispatch helps operators manage the day’s work from one Hub login. Create or import jobs, plan from the Day Book, send drivers through a browser workflow, capture PODs and paperwork photos, manage waste notes, raise invoices, review timesheets and report on completed work.
Built for the dispatch jobs that usually create admin pressure.
Dispatch gives the office a clearer way to manage job information, driver updates, PODs, customer paperwork and invoice evidence.
Create jobs manually or import from CSV, then allocate drivers and vehicles from the Day Book.
See workflow →Drivers complete work through a normal phone browser, with no app store download required.
See PODs →Capture receiver names, POD photos and customer paperwork photos where needed.
See evidence →Support waste note records, day rate jobs, fuel surcharge, invoices, timesheets and reports.
See waste notes →Why Dispatch instead of another job list or POD app?
A basic job app may help with one part of the day. Dispatch is designed to keep the whole job workflow and paperwork trail together.
Jobs in spreadsheets, updates on WhatsApp, PODs missing at invoice time.
Many operators still run the day from a mix of paper sheets, customer emails, spreadsheets, WhatsApp messages, photos and manual invoice checks.
- Job details copied between systems
- Drivers messaged manually through the day
- PODs and paperwork photos chased afterwards
- Waste details held separately from the job
- Day rate and fuel surcharge handled manually
- Invoice evidence scattered across files and messages
One workflow from job entry to completion evidence.
Dispatch is for operators who want the office, drivers, PODs, waste notes, invoices and reports working from the same operational record.
- Jobs, customers, sites and Day Book planning
- CSV job import with validation preview
- Driver browser workflow with no app download
- PODs, receiver names and paperwork photos
- Waste note records and register where needed
- Invoices, timesheets, reports and export packs
How Dispatch fits into TrackFleet Hub
Customers log into TrackFleet Hub first, then open Dispatch from their Hub dashboard. Hub manages company profile, users and product access. Dispatch stays focused on jobs, PODs, waste notes, Day Book planning, invoices, timesheets and reports.
- One Hub login for customers
- Company profile managed once in Hub
- Dispatch launched from Hub
- Dispatch profile / business type controlled in Hub
- Standard delivery, general haulage, aggregates and muckaway layouts supported
- Dispatch remains the operations and job control module
From customer job list to completed POD evidence.
Keep the dispatch process structured without giving customers control of driver or vehicle allocation.
Import or create jobs
Use the Jobs page or upload a customer-facing CSV job template.
Jobs land in Day Book
Imported jobs land on the correct job date and stay unallocated.
Planner allocates
The office allocates drivers and vehicles from the Day Book.
Driver completes
Drivers complete work through a normal phone browser.
Invoice support
Completed jobs, PODs and paperwork photos support invoice checks.
What Dispatch covers
Dispatch is built for the daily operations side of the transport business.
Jobs and customers
Create jobs, manage customers, use collection and delivery details, and keep operational records in one place.
CSV job import
Import customer job lists with a downloadable template, validation preview and controlled Day Book allocation.
Day Book
See jobs by date, keep imported jobs unallocated and let the planner control drivers and vehicles.
Driver workflow
Drivers use a browser workflow for jobs, completion updates, PODs and paperwork photos.
PODs and paperwork photos
Capture receiver names, POD photos, customer paperwork photos and supporting delivery evidence.
Waste notes
Support muckaway, aggregates and waste-related jobs with waste details, receiving site and register visibility.
Invoices and export packs
Create draft invoices, review completed jobs and use invoice export packs with supporting paperwork.
Day rate and fuel surcharge
Use day rate job types and fuel surcharge support where the charging structure needs it.
Timesheets and reports
Review driver timesheets, completed work, customer activity, revenue and operational reporting.
Import customer job lists without giving away allocation control.
Customers can provide job information in a simple CSV format. TrackFleet validates the rows before import, then puts the jobs into the Day Book ready for the planner.
Downloadable template
Use a CSV template with customer, date, time, goods, collection, delivery, price, day rate and notes fields.
Validation preview
Review rows checked, ready rows and error rows before anything is imported.
Correct Day Book dates
Jobs are imported onto their dedicated job date, even where one file contains multiple delivery dates.
Unallocated by design
The customer CSV does not include driver or vehicle allocation. The planner keeps control in the Day Book.
Capture delivery evidence at the point of delivery.
Drivers can complete jobs from a browser, enter the receiver name and upload a photo of the POD or customer paperwork where required.
Receiver name captured
The receiver or site contact entered by the driver appears on the completed POD or delivery note.
POD photo upload
Drivers can upload a photo of customer paperwork, signed paperwork, delivery evidence or site paperwork.
Customer own paperwork
If a customer uses their own paperwork, Dispatch can make the paperwork photo mandatory before the driver completes the job.
Invoice export pack
Invoice exports can include the invoice, delivery notes and any uploaded POD or customer paperwork photos together.
Waste note records built into the dispatch workflow.
For muckaway, aggregates, spoil, hardcore, concrete, soils and other waste-related loads, Dispatch helps keep the waste record joined to the job, driver workflow, POD and invoice pack.
Waste Notes Register
Keep waste-related completed jobs in one register so the office can review waste note records without hunting through paper sheets or messages.
EWC and material details
Record EWC codes, waste type and material description against the job so the information is held before the driver completes the work.
Receiving site details
Hold receiving site, permit or licence number and site operator details for muckaway, recycling, disposal and transfer site jobs.
Receiver name and evidence
The receiver name and any uploaded POD or customer paperwork photo can be held against the completed note.
The right POD layout for the type of work.
Dispatch profile is managed from TrackFleet Hub. This controls whether the operator gets a clean standard POD, a delivery note style output or a waste transfer / conveyance note style output.
| Dispatch profile | Best fit | Document output | What is hidden or shown |
|---|---|---|---|
| Standard Delivery / General Haulage | Same-day, general haulage, parcel, equipment and non-waste delivery work. | Clean Proof of Delivery. | No waste fields, no EWC, no waste carrier wording and no waste transfer wording on the POD. |
| Aggregates / Bulk Tipper | Aggregates, tipper, quarry, recycled materials and bulk load work. | Delivery note or tipper-style record. | Material, weight, load and receiving site details can be used where needed. |
| Muckaway / Waste | Muckaway, spoil, hardcore, soil, waste transfer, recycling and disposal movements. | Waste transfer / conveyance note style record plus waste notes register. | EWC, waste category, receiving site, permit/licence, operator and receiver details can be held. |
Dispatch pricing
Simple vehicle-based pricing. No job bands, no setup fee and no add-ons for the listed Dispatch features.
TrackFleet Dispatch
One monthly price based on the number of active powered vehicles you operate.
The full Dispatch operations module is included: jobs, customers, CSV import, Day Book, driver workflow, PODs, customer paperwork photos, waste notes, day rate jobs, fuel surcharge support, invoices, timesheets and reports.
| Active powered vehicles | Monthly price | How it works |
|---|---|---|
| 1 vehicle | £12/month | 1 × £12 per active powered vehicle. |
| 3 vehicles | £36/month | 3 × £12 per active powered vehicle. |
| 5 vehicles | £60/month | 5 × £12 per active powered vehicle. |
| 10 vehicles | £120/month | 10 × £12 per active powered vehicle. |
| 18 vehicles | £216/month | 18 × £12 per active powered vehicle. |
| 25 vehicles | £300/month | 25 × £12 per active powered vehicle. |
| 50 vehicles | £600/month | 50 × £12 per active powered vehicle. |
What happens when you start Dispatch?
You do not need everything ready before getting in touch. The first step is simply to tell us what type of transport work you do.
Tell us your operation
Send your vehicle count, driver count and type of work.
We confirm the setup
We check whether Dispatch alone or Complete Hub is the better fit.
Your Hub is created
You get access through TrackFleet Hub and can open Dispatch from your dashboard.
You test real jobs
Use jobs, Day Book, driver workflow, PODs and invoice support.
Continue only if useful
After the first month, continue only if Dispatch is saving admin time.
Built for real transport work, not generic parcel software.
Dispatch is aimed at operators who need practical control of daily jobs, drivers, PODs, rates, revenue, waste records, customer paperwork photos, timesheets and reports.
Aggregates, muckaway and tipper
Use waste note records for muckaway, aggregates and waste-related loads, including EWC, material, receiving site, permit details, receiver name and photo evidence.
Bulk and general haulage
Use a clean Proof of Delivery layout for non-waste delivery work, with booking, CSV import, allocation, completion and invoicing support.
Same-day and day rate work
Use a lighter POD flow for same-day jobs and a day rate workflow where the job is charged by the day rather than by load, tonne or waste movement.
Need compliance as well?
TrackFleet Central is the compliance module inside TrackFleet Hub. It manages vehicles, drivers, maintenance, tachograph, WTD, walkaround checks, defects, fuel, training, accidents, PCNs, reports and AI compliance prompts.
- Dispatch for jobs, PODs, customer paperwork photos, waste notes, invoices, timesheets and reports
- Central for vehicles, drivers, compliance, tacho, WTD and walkaround checks
- Hub for company profile, users, product access and module access
TrackFleet Complete Hub
Complete Hub combines Central compliance and Dispatch operations under one Hub login for £15 per active powered vehicle/month, making it the best-value option if you also need compliance control.
- First month free for new software customers
- Hub login included
- Central compliance included
- Dispatch operations included
- No separate walkaround app or defect system
- No separate POD or invoice add-on
- Only £3 per vehicle/month more than Dispatch alone
- Best value if you need both systems
- No setup fee and no add-ons for listed features
Start Dispatch first month free
Tell us what type of work you do, how many active powered vehicles you operate and whether you are looking for Dispatch only or Complete Hub with Central + Dispatch.